INDIRECT COST AUTOMATION

Maximize Recovery. Minimize Manual Work. Protect Your Grant Funding.

Indirect cost rules are complex. With varying drawdown percentages, allowable cost classifications, and tracking requirements, the loss of timely cash flow or even allowable transfers can occur, harming the income available for operations.

Book a Demo

A Better Way to Manage Indirect Costs

Harshwal's Indirect Cost Automation (ICA) software helps grant-funded organizations manage indirect cost recovery without relying on spreadsheets or guesswork. As expenses are recorded, ICA applies the correct drawdown rate and moves eligible funds, making tracking automatic and audit-ready.

From cost allocation to reporting, ICA enhances:

Automated indirect cost calculations

Real-time tracking and dashboards

Audit-ready documentation

Multi-grant compliance management

Reduced administrative burden

Every grant becomes more manageable with automated indirect cost accounting and income recovery, regardless of the complexity of your organization's funding mix, compliance requirements, or complexity of your grant portfolio.

Learn More

Analytics dashboard showing financial data visualization and cost tracking metrics

If you're managing more than one grant, you're likely managing more than one set of rules.

Finance teams are under pressure to:

Apply different cost recovery methods accurately

Each grant comes with unique indirect cost recovery requirements and calculations.

Keep every funding stream compliant

Stay compliant with complex federal and state regulations across multiple funding sources.

Submit complete, on-time reports for every grant cycle

Meet strict reporting deadlines without compromising accuracy or completeness.

Ensure indirect cost rates are approved whenever they are due for agency review

Provide clear documentation and maintain audit-ready records at all times.

ICA simplifies this. It tracks the rules for you, posts indirect costs in real time, and creates reports matching your operations.

No spreadsheet workarounds. No last-minute scrambles thanks to:

Real-time monitoring

Automatic grant expenditure monitoring and correct drawdown rate application

Instant cost allocation

The moment expenses are eligible, costs are allocated automatically

Elimination of manual work

Reduce delays and errors by removing manual reconciliations

Key Features of Indirect Cost Automation

ICA gives you real-time visibility, built-in audit readiness, and financial clarity, all while saving your team hours each month and ensuring every allowable dollar is captured.

Indirect Cost Allocation

Reduce manual input errors and allocate indirect costs faster, more accurately, and in full compliance, improving the usefulness of income from IDC to maintaining healthy cash flow.

Quick Report Generation

Generate detailed, audit-ready reports with consistency, including grant logs, reconciliations, and IDC worksheets.

API Integration

Easily integrates with your financial software (Sage Intacct, Abila MIP, AccuFund, Syologist, Jenzabar, etc.) to streamline workflows.

Expense Tracking

Automate expenditure tracking to maintain better oversight and ensure accurate grant drawdowns.

Interactive Dashboard

Access real-time insights through a user-friendly dashboard designed for decision-making.

Accurate IDC Calculation

Automatically applies correct cost rules by grant, ensuring no dollar is missed or misapplied.

Why It Matters to Your Team

ICA helps nonprofits and grant-funded organizations navigate the complexity of indirect cost management, allowing us to capture every allowable dollar without delay.

Stronger compliance

Stronger compliance with evolving policies, without added admin burden

Strategic financial clarity

Strategic financial clarity with reports that empower smarter leadership decisions

Increased cash flow

Increased cash flow and confidence with accurate, automated allocations that eliminate guesswork

With built-in tracking, allocation, and reporting tools, ICA ensures no cost goes unrecorded, and no opportunity is missed.

Stop losing time – and funding – to manual IDC processes.

Our goal is to improve the usefulness of income from IDC to help you maintain healthy cash flow, and recover the funds owed to you.

See how ICA can transform your workflow